Please note the following terms and conditions:
The Organization sponsoring the event is responsible for communicating event details and terms/conditions of Thundering Waters to all participants.
Shotgun Tournaments
In the event that the confirmed number of participants is less than 120 players, Thundering Waters Golf Club reserves the right to add additional players and/or groups to this shotgun event to ensure a full field of 144 players. Any such players added will remain separate from the major event, will not participate in the full slate of event activities and will be required to pay the green fee rate to Thundering Waters Golf Club.
Payment Terms
The host agrees to pay the deposit as specified in the contract. Receipt of the deposit confirms the event registration. This deposit must be submitted upon confirmation of the event date to avoid reservation release. Thundering Waters reserves the right to cancel a reservation if payment terms are not met.
Cancellation Policy
Upon receipt of the signed Event Contract, there shall be no right of cancellation for the sole purpose of holding the event at some other facility. Cancellation for this reason will result in a 100% charge for all projected green fees, meeting space rentals, food and beverage orders contracted and for all miscellaneous charges.
In the event that your organization must cancel for reasons other than above, the following will apply:
- Any and all deposits required and received per Event Contract are non-refundable should this agreement be cancelled for any reason. A request for event cancellation or a significant reduction in number of participants due to extenuating circumstances beyond the control of the event organizing committee must be presented, in writing, to the Director of Golf Operations.
- Your organization’s guaranteed number of participants can be reduced without penalty up 21 days prior to the event date at which time a representative of Thundering Waters Golf Club will contact you to confirm the number of participants, to determine final event details and to establish event charges to be invoiced for payment.
Draw Sheet
The group draw sheet and any special requirements, such as club rentals, are required at least 5 days prior to the function date. Groups must play in a foursome format only.
Signage, Displays
The Thundering Waters event coordinator must be consulted regarding any signage to be displayed on the property by the event coordinator, the event sponsors or the event participants. Hole sponsor signs to be displayed on the course must be received at least 24 hours prior to tee off. TWGC staff will place signs on the course. Please provide specific instructions. For GPS messages/displays details regarding the file format will be provided by TWGC with submission timelines.
Taxes, Service Charges
All prices have been quoted in Canadian currency and do not include, unless otherwise stated, applicable taxes and/or service charges.
Ontario Liquor Laws
Ontario liquor laws prohibit the customer from bringing alcohol onto the premises. Any and all alcohol consumed must be purchased through Thundering Waters Golf Club. Specific guidelines must be followed for all alcoholic products donated for the purpose of consumption during the event. It is the responsibility of the event coordinator to review, with TWGC event staff, requests for the provision of distributing donated products. Such request must be presented at least 30 days prior to the event date.
Menu Selection
We suggest that you choose one menu for the entire party. If you prefer to give your guests a choice, details regarding the selection must be presented to TWGC at least 7 days prior to the event.
Hosted Accounts
Groups providing a hosted event must designate and identify one individual who has charging authority and who will identify the items permitted to be charged on the account.
Dress Code
Please be aware of the Thundering Waters dress code when booking your event. Proper and acceptable golf attire such as acceptable golf shirt, khaki or dress pants/shorts, suitable footwear is required. No denims, cutoffs, track pants, cargo pants/shorts, tee shirts please. In addition please note that Thundering Waters is a soft spike facility. Metal spike shoes will not be permitted.
Pace of Play
Thundering Waters player assistants have full authority to expect and maintain our pre-determined pace-of-play expectations. (4.5 hours). Failure of groups to maintain our pace-of-play could result in groups being asked to advance to the expected position on the golf course. For shotgun starts, be prepared to add 30 to 60 minutes to the regular pace-of-play. We recommend discussing ways to improve/maintain and acceptable pace-of-play with the TWGC event coordinator.
Inclement Weather
Tournaments will commence as scheduled unless the golf course superintendent determines the course to be unplayable.
Power Cart Waiver
The tournament coordinator agrees to hold Thundering Waters Golf Club free and harmless from any and all claims of any nature whatsoever that may arise through the golf groups’ use of a golf power cart. In addition, the tournament organizer represents that the golf group is familiar with the use of a power cart and can operate and control the same. The coordinator agrees to pay for all damages incurred during the groups’ golf event.
